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22 TIPS FOR ORGANIZING A SUSTAINABLE EVENT

Crockery

  1. Pour your drinks into glasses or reusable cups.
  2. Apply a deposit to all your drinks, even for those in oneway bottles or cans.
  3. Provide reusable instead of carboard trays.

Food and drinks

  1. Provide (carbonised) tap water.
  2. Switch to vegetarian / vegan as much as possible (e.g. meat free festivals are Shambala, DGLT and Paradise City).
  3. Choose local food trucks and prepare a sustainability charter for them.
  4. Opt for fair trade or organic as much as possible. 

Waste management

  1. Create as few different waste streams as possible.
  2. Make it possible for the visitor (if there are several materials / raw materials) to sort them on the site.
  3. Provide waste islands with clear signage.
  4. Always put the relevant bins together. 
  5. Provide a container park for your employees from the beginning. Signaling is also important here!

Energy

  1. Choose light poles with sensors, almost every supplier has them in his/her range.
  2. Take measurements to compile a smart energy plan which avoids unnecessary consumption.
  3. Check whether the event can be «powered» by the fixed electricity network. Is this possible? A second step is to request green energy for the duration of the event.

Communication

  1. Many merchandising materials are distributed at many events. Often these caps, stylos, balloons, … are still thrown away on site. Forbid these merchandising or offer a ‘virtual goodiebag’ which you send by e-mail after the event.
  2. Choose reusable materials like chalk boards or choose a sustainable banner material (for example: 100% made of PET-bottles).
  3. Find a printing company that works with recycled paper and / or vegetable inks for your signage.

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