22 TIPS FOR ORGANIZING A SUSTAINABLE EVENT
- Pour your drinks into glasses or reusable cups.
- Apply a deposit to all your drinks, even for those in oneway bottles or cans.
- Provide reusable instead of cardboard trays.
Food and drinks
- Prepare your (soft) drinks with carbonised tap water.
- Switch to meat free or vegetarian (they did it successfully: Shambala (UK), DGTL (NL) and Paradise City (BE)).
- Choose local food trucks and prepare a sustainability charter for them.
- Buy seasonal and local. Go for fair trade or organic as much as possible.
- Minimize the type of waste streams (e.g. 1 type of plastic, such as PET)
- Enable the visitors to sort their waste onsite.
- Group waste bins of different fractions into resource recovery stations with clear signage.
- Keep waste bins of different fractions together, check on it during the event
- Provide a backstage container park for your employees from the first build up day. Signage is also important here!
- How much power do you (really) need? Try to find out if there’s parties asking for more capacity then they really need, simply because they don’t know.
- After collecting data take measurements to compile a smart energy plan. This avoids unnecessary consumption.
- Liaise with your power supplier. F.e.: choose light poles with sensors, almost every supplier has them in his/her range.
- Afterwards: communicate with every energy user on your site. Keep measuring and monitoring the energy usage during the event.
- Check whether the event can be «powered» by the fixed electricity network. Is this possible? A second step is to request green energy for the duration of the event.
- Prevent the distribution. Often these caps, stylos, balloons, flyers, … are still thrown away on site. Forbid these merchandising or offer a ‘virtual goodiebag’ which you send by e-mail after the event.
- Choose reusable materials like chalk boards or choose a sustainable banner material (recycled plastic items or cardboard).
- Find a printing company that works with recycled paper and / or vegetable inks for your signage.